The idea of the hybrid office has existed for years, but the pandemic really brought it into the forefront. Remote work used to only be a necessity when large groups in disparate areas had to work together and collaborate. Now, thanks to people having to stay at home, it’s something everyone is familiar with. What is the best way to build one? What types of hybrid offices are there? What are the benefits of the hybrid office model?
What we have learned from the pandemic is that the idea of remote work can be accomplished just fine without being in the office. However, there are a few reasons to stick around brick and mortar office buildings.
What is a hybrid office?
The basic idea of the hybrid office is that a determined group of workers stays on site to work, while another group works remotely. It sounds simple enough and the internet has only made this type of collaboration easier.
Typically, workers in the hybrid office model can choose where they work from, and very often when. Workers have only to complete there work before deadlines, meaning that they can do work whenever they want. Also, if they have the resources at home or another remote location, then they can more or less have control over where they work from.
Hybrid offices promote employee happiness and well-being, efficiency, and transparency. There isn’t really one right way to build the office, as each office type should be unique to the working situation.
Types of hybrid offices
In this model, some workers work on site, while others can work remotely. Usually, these groups are preselected based on the type of work they have to do. A worker with anything physical to do at the office, such as making models, cleaning, organizing, or interacting with office hardware will work from the office. A worker whose work can be accomplished in cyberspace alone can work from home or another remote location. These workers can have permanent in-office postings and remote postings, or alternate based on work required or on a schedule.
Web designers, systems administrators, and other tech jobs have been doing the hybrid model for ages. There are numerous websites advertising remote internet work for potential employers. The success of models such as Fiver.com and Upwork.com have shown that this is completely viable solution.
In this model, different groups can work remotely without ever meeting. Some may be permanently in an office, while others are permanently remote. This method solves many logistics problems and is a great solution when most work an office does is digital. An example of a split office can include a company that normally produces material goods working with a graphic design team remotely. The teams may never meet in person, but they can accomplish the goal they set out for.
This is exactly what it sounds like. A fully-remote office is one in which there is nobody who actually has to go into the office to get work done. Many internet and app companies have chosen to permanently go this route since the 2020 COVID-19 pandemic.
How to build a hybrid office
If you are interested in building a hybrid workspace, there is no single way of doing it right. There are some useful strategies you can follow though, to ensure that you get the most out of this office type.
The processes and infrastructure
Do employees really need to punch in and out of work? If the work is based on what they accomplish, then what’s the purpose of checking the hours they are in the office? When an employee’s job is to turn in reports based on data, it’s easy for that person to get the data and file the reports all remotely. It’s often not hard to figure out what jobs can easily be done remotely 100% of the time. Some jobs may require one or two days in the office per week (or less) but can primarily be remote.
Of course, your office will need the connectivity for this to work. Fast internet, connectivity, cloud data, and more are all necessary parts of the hybrid office. This whole hybrid idea only really works thanks to the web.
The workplace needs trust
If you are a boss who has had the same employees for years, you can probably trust them to accurately fill out their hours logged. If your employees of ten years can’t be trusted to fill out their work hours correctly and do their work, then you have bigger problems than designing a hybrid office.
The employee needs to trust the workplace as well. They need to be confident that they will get the inputs they need to make the right remote outputs.
The hybrid office works best when everyone feels they have a part to play and can do it well. It’s too easy for remote workers to simply not do a job if it isn’t assigned or if they feel they won’t be needed. When they know what is expected of them, what they can do to complete a task, and their role exactly, the hybrid office is most productive.
This Harvard Business Review article has a great set of pros, cons, and strategies on the hybrid office.
Build your hybrid office today
If you are ready to increase productivity, employee well-being, and the atmosphere at your job, then the hybrid office may be right for you. If you want a whole new office building/remote locations, or want your existing building renovated, Reliable Commercial Construction has you covered. We can make your office more open, better-connected, and ready for the new workplace dynamic. Reliable is a large group of veteran commercial contractors who have been in the business for over 35 years. Hire a construction contractor you can rely on to build an office space you can rely on. Contact Reliable today to learn about the best options for building your hybrid office.